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  Privacy Policy  

 

 Stockton Brook Scout and Guide Group is committed to protecting your privacy  
  With the exception of the provisions set out in this policy statement, we will not release any personal information to a third party under any circumstances unless expressly authorised to do so by you, or if we are obliged to do so by law.  
  All information and records we keep are dealt with in accordance with the Data Protection Act 1998  (the "Act") and we take all reasonable care to prevent any unauthorised access to your personal data.  
Web data We do not collect or store any information, or use Cookies, when you access data on this website. The only information collected is your name, contact details  and email address when you choose to contact us via this website.  
Information we keep When a member registers with one of our units, Parents are required to provide the following personal information:- 
  • Name of the member being registered
  • Address
  • Telephone numbers
  • Date of birth
  • Email address's
  • Parental contact details and contact details for one other alternative emergency contact
  • Immediate health details, inc allergies
  • Any disabilities, or religious requirements
  • Ethnicity - this is used to provide data for Local Authority grant requests
  • Dietary requirements and in particular food allergies
  • Consent for photographs, video
  • We ask parents to consent, if possible,  to help on a daily, weekly, monthly, or never basis. We particularly need help with travel arrangements to activities.
  • We ask parents for information on any skills they have which they may wish to share with the unit
  • We ask parents to sign a Gift Aid declaration (all our units are Charities and therefore able to claim tax back from the Government. this is currently 28p for every £1 you give us in subscriptions)

This information is stored by individual Unit Leaders for the purposes of administering the unit. Some of the above information from these forms is passed on to Scouting or Guiding District, Division, County and Headquarters when an annual census is carried out and annual Insurances completed. .

We are required by Scouting and Guiding rules to keep information about members for a period of ?? years after they leave us. After this forms are destroyed.
Activity Consent Parents will be issued with Activity Consent forms for every activity which takes place 'outside' the normal meeting place where an overnight stay is involved. (this will include overnight camps and sleepovers at the headquarters).
Where the event involves sporting or adventurous activities these will normally be listed on the form (where known) in order that parents may grant permission for each activity.

There are certain circumstances where our group takes part in events and activities arranged by Division and County where a full list of the activates will not be known until the event takes place.

We are required by Scouting and Guiding rules to keep members consent forms for a period of ?? years after the activity has taken place. After this forms are destroyed.
Water Activities Where activities involve water, your child must be able to swim 50m before he/she will be allowed to take part. You will need to confirm this on consent forms.  
Health Forms Where activities take place for which consent is required. A Health form will also be issued. Parents should provide information specific to each activity. Leaders cannot be expected to know about a specific health condition if it is not indicated on the form.

Where activities take place as part of a District, Division or County event it may not be the Leader familiar with your child who has to deal with an emergency situation and they will rely on the information indicated on health forms. Forms can be handed to leaders in confidence.

All members will be required to carry copies of their health forms with them during an activity to ensure that leaders/coaches have the relevant information to hand should an emergency occur.

 We are required by Scouting and Guiding rules to keep members health forms for a period of ?? years after the activity has taken place. After this forms are destroyed.
Disclaimer Stockton Brook Scout and Guide Group cannot be held responsible for the policies or content of any third party website, which you access from links provided on this website. Links are provided for your convenience and interest, and you access these websites at your own risk  
Guiding GO Database Girlguiding UK has set up a UK database for all Guiding records. (Staffordshire went live in Aug 2009)  for more information ...click link  

This page was last updated 31 August 2009